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For Colleges, Universities & Campus EMS

Campus Incident Reporting Software for Colleges & Universities

Give campus EMS, public safety, athletic trainers, and residence life one consistent way to document every medical call and incident, from the stadium to the residence halls, even where the signal drops.

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Works offline · No install · Encrypted & audit-logged by default
The Problem

Campus incidents are documented a dozen different ways

Every department has its own form

Campus EMS uses one tool, public safety another, athletics a spreadsheet, and residence life a paper form. When the same student shows up in three reports, nothing lines up.

Ambulance software doesn’t fit

Collegiate EMS teams are often stuck with software built for transport agencies and billing, full of fields that have nothing to do with a residence hall call or a game-day first aid tent.

No campus-wide picture

Risk management and student affairs can’t see patterns across departments until an incident is already a complaint, a news story, or a lawsuit.

How It Helps

One record system for every campus responder

Built for campus EMS

Patient care reports that fit how student and campus responders actually work: assessments, vitals, treatment, refusals, and handoffs, without transport-billing clutter.

Works offline across campus

Basements, stadium concourses, parking structures, and off-campus events are no problem. Documentation starts on scene and syncs when you’re back online.

Departments in one place

EMS, public safety, athletics, and residence life each work in their own space, with role-based access, while administrators see the full campus picture.

Game days & large events

Staff a first aid post at commencement or a home game and log every contact quickly, so you have real data on what happened and where.

Encrypted & audit-logged

Every record is encrypted on the device and in transit, with an audit trail of who changed what and when.

Body diagram, photos & signatures

Mark exactly where an injury occurred, attach photos, and capture patient or witness signatures on any device.

Who It's For

Built for everyone who responds on campus

From a small college to a multi-campus university system.

Collegiate & campus EMSCampus public safety & policeAthletic trainers & sports medicineResidence lifeStudent health servicesEnvironmental health & safetyRisk management

See how it works for the Campus EMS Director.

Built In

Documentation your institution can defend

Defensible audit trailTitle IX incident documentationClery Act incident recordsFERPA-conscious data handlingEncrypted on device & in transitRole-based access per department
FAQ

Questions teams ask before switching

Can campus EMS use this instead of ambulance ePCR software?
Yes. Clear ePCR Software was designed with campus and collegiate EMS in mind. Responders document assessments, vitals, treatment, refusals, and handoffs to transporting agencies without the billing and transport fields that ambulance software requires.
Can different campus departments share one system?
Yes. EMS, public safety, athletics, residence life, and student health can each have their own forms and access, while administrators and risk managers see incidents across the whole campus.
Does it work in buildings with poor signal?
Yes. It’s offline-first. Reports are created and saved locally (encrypted) the moment an incident happens, then sync automatically once a connection returns, so basements and crowded stadiums never stop documentation.
Do responders need to install an app?
No. It runs in the browser on any phone, tablet, or laptop, which makes it easy to roll out to student volunteers who change every semester.
Can we use it for events like games and commencement?
Yes. Teams staffing first aid posts can log every patient contact quickly on scene, and you get a clear record of volume, injury types, and locations after the event.

See it with your campus workflow

Try the live demo in two minutes, or get a quote for your institution.

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